Academic Forms Explained

Academic Forms Explained

How do I know where to find academic forms?

The LMU Registrar’s office manages the administration of official paperwork and student records. Common forms include the Change of Program, Transfer Course Approvals and General Petitions.  Downloadable forms can be found on the Registrar’s Office website under the FORMS tab.

Below is a list of LMU’s most commonly used academic forms with instructions for using them. Each of these forms involves slightly different steps for completion, but all end with dropping off at the Center for Student Success in North Hall 103.

Degree Audit Adjustment Form

When To Use:
You will use this form to substitute or waive major and minor requirement courses on your Degree Audit Report.

How To Use:
You must first get the form signed by your department chair for the substitutions/waivers requested.

Drop off the form at the Center for Student Success in North Hall 103. We will take care of getting the Associate Dean’s signature on your behalf. We will then submit the form to the Registrar’s Office for processing.

Change of Program Petition

When to Use:
You will use this form to switch majors, add a major, or minor.

How to Use:
Fill out the form and get it signed by the chairperson of your added program. If the added program is in another college, you will also need to get the Associate Dean’s signature from that college in the ‘addition to program of study’ section.

Once you receive the necessary signatures, drop off the form at the Center for Student Success in North Hall 103. We will then submit the form to the Registrar’s Office on your behalf for processing.

General Petitions

When to Use:
You will use these forms to make adjustments to your schedule. You can use it to:
Add or withdraw from a course after registration ends
Apply for a unit overload to allow you to take more than 18 units in a semester
Change course status to credit/no-credit or audit other special circumstances with courses.

How to Use:
The approval signatures on this form vary by issue, but are named clearly on the form. Drop off the completed form at North Hall 103 for the Associate Dean’s signature. We will email or call you only if there are follow up questions.

Independent or Tutorial Studies Form

When to Use:
You will fill out this form prior to course registration to sign up for an independent study course with a faculty member. The form must be signed and completed by the time you register for classes.

How to Use:
Fill this out in collaboration with the faculty member with whom you will be taking the independent study. That faculty member will need to sign the form. Drop off the completed form at the Center for Student Success in North Hall 103.

Transfer Course Approval Form

When to Use:
You will use this form to receive LMU course credit for courses taken at other institutions.

How to Use:
Make sure your course will qualify for transfer credit BEFORE you sign up for the class.

First, find your class in LMU's list of Transfer Articulation Agreements, a comprehensive list of courses at regional institutions that qualify for transfer credit.

If you do not find a direct articulation for the class you plan to take, consult with the Center for Student Success in Pereira Hall Suite 100 for more information.

Please note: Only courses from an accredited and LMU-recognized U.S. institution with a grade of C or higher are acceptable for transfer. LMU credit will only be given after the Registrar’s Office receives an official transcript from the school attended, at the request of the student. A combined maximum of 60 semester hours may be transferred from community colleges.

You will need to email the completed form to regtca@lmu.edu. The Registrar’s Office confirms whether courses are transferrable and whether they satisfy lower division credit or upper division credit. The Registrar’s Office will email the approved TCA back to you.

You will then need to email the TCA form back to the Center for Student Success at css@lmu.edu for the Associate Dean’s signature. You can also drop it off in person to the Center for Student Success in Pereira Hall Suite 100.